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Calance Job Opening

Job TitleExecutive Assistant (EA) - ID:39116
DurationPermanent
Start DateASAP
Job Skills Windows, Outlook, Word, Excel, and PowerPoint
LocationLos Angeles, CA
Date Posted06/27/2022

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FOR IMMEDIATE DETAILS feel free to contact ANY of us about this position:

Recruiting Contacts:
KIANA AREVALO (949) 991-8285 // KArevalo@calance.com
SUMIT KUMAR: (714) 576-7031 // Sumit.Kumar@calance.com
SHALINI SHARMA (469) 277-2076 // Shalini.Sharma@calance.com
AGAM SHARMA (972) 607-9222 // Agam.Sharma@calance.com
RUPESH SANGER (949) 204-0954 // RSanger@calance.com
MICHELL CASEY (949) 860-4715 // MCasey@calance.com

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** We will NOT accept 3rd Party (C2C) Contractors **
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Position: Executive Assistant (EA)
JOB REF#: 39116
Duration: Direct Hire/Full-time
Location: Los Angeles, CA 90067 (Hybrid)
Salary: Open/Market Rate (W2 Only)

This role is a Hybrid role, must be onsite 2x a week.

RESPONSIBILITIES & DUTIES
• Schedule complex meetings both internal and with our clients; resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach
• Collaborate with EA team to effectively coordinate and confirm global meetings and conference calls; communicate schedule changes to relevant people
• Coordinate frequent and detailed travel arrangements with Travel team including air, hotel, car, etc. as business needs and personal preferences dictate
• Submit frequent and detailed expense reports; manage audit process to ensure proper reimbursement
• Receive, screen and/or route all incoming telephone calls, mail, publications and correspondence and assist with correspondence, including drafting memos and emails as required
• Proactively support Partners in their relationship management by entering new CRM contacts and actively maintaining the accuracy of CRM contact information. Achieve mastery of the CRM system through attendance of training sessions and partner with the global/local marketing on contact audits, data campaigns and other relationship management efforts
• Interface with clients and all levels of staff; display high level of professionalism and discretion
• Provide occasional graphics assistance for client presentations using PowerPoint
• Contribute to EA team by providing back-up support to other EAs and collaborate to maintain good understanding of colleagues’ desks and responsibilities; participate in team related activities and events and act as a role model consistent with Operating Principles
• Contributes to in-person meetings, events and activities including collaboration with team members, colleagues and leadership through planning and/or participation
• Perform other related duties as requested or as responsibilities dictate

REQUIRED SKILLS/EXPERIENCE:
• 5+ years’ direct Executive Assistant experience, having supported Senior Executives
• Excellent customer service skills, team player/collaborator with outstanding soft skills.
• Outstanding written, interpersonal verbal communication skills
• Ability to independently solve complex problems
• Strong organizational and communication skills
• Meticulous attention to detail
• Demonstrated ability to meet deadlines, prioritize assignments and juggle multiple tasks
• Ability to handle highly confidential information
• Strong proficiency in Microsoft Windows, Word, Excel, PowerPoint and Outlook
• Excellent team skills and customer service attitude
• Education: Associates Degree or equivalent combination of training and experience

Other Requirements:
• Must be able to work onsite 2x a week
• Must be COVID-19 vaccinated or willing to be vaccinated prior to starting/hiring
• Able to work 40 hrs per week, and hours may vary (between 7:30am-7:30pm CT) depending on time zone where support is needed
• Candidate must be willing to take a critical thinking/problem solving assessment test

Benefits Offered:
• Tuition Reimbursement offered after 12 months
• Medical, Dental and Visio and 401K Saving plan Benefits
• Paid Vacation and Holidays




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CONTACT US


ABOUT CALANCE


recruiting@calance.com
Mission Viejo, CA ~ (800) 732-4680
Atlanta, GA ~ (888) 732-4680


Calance is a global IT Services firm specializing in end-to-end solutions for Development, Managed Service,
Security, SAP, Project Control Integration and IT Staffing.Operating in the United States and India,
Calance helps clients bring their ideas and strategies to life through talent, technology and tenacity.


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